It’s a given: businesses operate under standards of safety for their employees and assets. A safe workplace encourages and enables people to work and realize their potential. They are more productive and positive about their experience of working in a company that gives them value.

Indeed, threats lurk and attack in the least unexpected moment. These events put the well-being of everyone and everything in the business at stake. It is thus always better to tread on safety and eliminate risk factors.

After all, any injury, accident, or loss hurts the profit margin and dents the morale of employees. As you continue to safeguard your people and the property driving your business activity, look into these pointers that focus on the following:

  • The physical and digital tools
  • The premises 
  • The people 

On Cybersecurity 

Install Antivirus Software

Computers are indispensable in the ordinary course of performing office work, but they are also susceptible to attacks that are getting more sophisticated and persistent by the day. Antivirus software can protect your office computers from malicious groups or individuals who are out to steal your sensitive information and use them to commit crimes.

Scan your PCs and laptops for worms and viruses that are common but still potent kinds of cybersecurity threats. Make sure your antivirus protection is up-to-date to field the latest forms of phishing attacks. Maintain a firewall alongside your antivirus software to keep out ransomware that takes your network hostage for a costly return.

Introduce Policies for Safe Internet Use

Employees can help fortify the virtual wall that protects your business’s digital assets by doing the following:

  • Detect malicious emails that claim to be from banks and legitimate organizations. These emails are often poorly worded or sound unnatural to their intended recipients. They want you to click a link right away, over which you can hover your mouse to confirm the destination. If the address doesn’t match with the claimed sender, then it’s a scam.
  • Download files only in legal and verifiable websites, and alert the IT team for any suspicious folders.
  • Refrain from installing browser extensions unless their developer or vendor has been verified and the permissions have been reviewed. 
  • Check the SSL certificate and spelling of the webpage before typing the username and password. Notably, the use of password managers lessens the chances of unsafe sharing of log-in credentials.  

Within the Premises

Keep Office under Lock and Key

It’s a twofold task. First off, create a backup copy of critical business papers. Cloud storage, for what it’s worth, is not failureproof. Print physical copies of the company’s bylaws, articles of incorporation, financial records, contracts, permits, client lists, and other documents that you can’t afford to lose to a fire or thieves. Store these documents in a vault or a filing cabinet with a key.

Second, keep intruders out of your property. Before locking up for the day, check that all windows, doors, and other possible places to enter the premises are securely fastened and barred.

Padlocks and knob locks should be able to withstand forced entries. You can test their sturdiness with lockpick guns and related tools that prove their usefulness in cases of forgetfulness and lockouts

Eliminate Workplace Hazards

Treat the office as your home, which requires maintenance and repair for everyone’s health, safety, and well-being. A poorly managed office sets the stage for a higher likelihood of injuries, diseases, accidents, and worse, fatalities. You will have to deal with employees missing workdays as you incur insurance costs and possibly be slapped with sanctions.

Common hazards that need good housekeeping practices are the following:

  • Flooring. Keep the floors dry and even. Don’t go overboard polishing the surface. Install antislip mats. Wet and muddy shoes have to be left outside.
  • Air quality. Let fresh air in from windows, or add plants to absorb odors. Smells can cause harm, so proper garbage disposal and collection are the key. Follow a regular schedule for vacuuming and dusting, as well as replacing air filters. 
  • Paths. Clear the obstructions in areas where people pass to go from point A to B. Wire cables neatly, and discourage the charging of mobile phones or any devices in hallways. 

 

On Employee Wellness and Awareness

Run Random Drug Tests

Drug testing looks outdated in a world that has come to recognize the medical benefits of marijuana. However, it serves the purpose of keeping the order and safety of the workplace. Specific industries, like transportation and aviation, require employee drug tests. 

Implementing random drug tests instills accountability in employees, that one is responsible for his or her actions at all times. Employees will try their best to pass their drug test and flush out toxins so they can carry on with their jobs and flourish in their careers.

Involve Everyone 

It’s difficult to achieve success in the initiatives without everyone’s cooperation and participation. Thus, enlist your employees’ help in coming up with or improving measures that will create a safe and secure workplace.

  • OSHA.gov recommends enrolling employees in training programs that will teach them about how to work safely.
  • Get them up to speed on the best practices for cybersafety and physical security.
  • Initiate discussions about mental health and how the company can help them cope with stressors and triggers. 

Is there anything that you can add to the discussion? Drop a line in the comments section.

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