Create systems

As a solopreneurs we often find ourselves doing everything for our company. Like a typical Bossbabe, we are the creators, the marketers, the saleswomen, the customer service reps and so much more. Often we forget the importance about creating systems for all of the process.

At the beginning of every business this is a completely normal situation, but in order to grow, your time must be spent on valuable activities to create more growth, like refining your vision and strategy.

Imagine that your husband or close friend invites you to a one month vacation on a remote island to unplug for two weeks. That means no internet, no phone, and no business.

How do you respond?

Do you say there’s too much going on? Or that your business will fall apart without you?

If so, remind yourself why you became an entrepreneur in the first place.

Was it to say no to opportunities like this because you can’t disconnect? Or was it to have freedom of time and money, so you can take two-week trips to unplug, recharge and get re-inspired?

In order to remove yourself further from the daily grind and from low-value activities that prevent business growth, you need systems and structure within your business.

Implementing systems into your business will allow you to be more productive with your time, grow your business and ultimately, achieve more freedom so you can take that vacation without panicking…

You’re a boss babe, after all, so everything is under control.

Here are 5 steps that you can take to start creating systems for your business and lifestyle.

  1. Review your daily activities

Identify what actions you perform on a daily basis that grow your business, and which can be delegated to an assistant or eliminated entirely. Make a list of all the activities that you can outsource.

As the business owner, your job is to prioritize activities like marketing, sales, and strategy. These activities are how you should be spending the majority of your days.

  1. Create systems  

Before you can start delegating your work to an assistant, you need to have a clearly defined set of systems and processes for them to execute.

Or, if you have the budget to hire someone with more experience, you can hire someone to build and execute your systems for you.

In general, it helps for you to have your own process before hiring out. To get started with this, write down the entire process at a high level, then expand in more detail.

Here’s an example, writing your weekly newsletter…

  • Brainstorm the topics
  • Research the topics and start the sketch
  • Write
  • Edit
  • Schedule
  • Deliver

After you outline the steps of your system, start expanding on them in more detail.

  1. Test and optimize

Implement your system a few times on your own before testing things out with a team member or fellow boss babe.

Make note of any issues you experience while you execute your system so that you can optimize and improve results.

  1. Audit your systems (weekly, then monthly)

Block out some time at least 1x per week to review and optimize your current systems. Identify any issues you or your team members experienced when executing your systems, and what can be done to make them more efficient.

Ongoing optimization is essential to ongoing growth.

  1. Automate

Using certain technology and software you are able to automate many processes within your business. Doing this saves you hours.

Here are a few software tools I recommend:

Buffer: Is an intuitive social media management platform trusted by brands, businesses, agencies, and individuals to help drive social media results

Clickfunnels: A landing page and sales funnel builder that automates tracking your marketing performance and analytics. These websites are extremely effective when comes to increasing sales conversion.

Shake by Legal Shield: Provides free templates that can be filled in with your specific information and sent to clients or collaborators to sign electronically and return.

Zapier: Let’s you automate tasks easily by teaching more than 750 apps to work together. The free plan allows you to build individual connections and create basic automation, while the premium plan allows greater customization of the automation processes.

  1. Hire a VA

A virtual assistant is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely from a home office.

Hiring and delegating is a big trust step but very important to scale online businesses. Simply delegate as much low-value work as possible from the above step.

Remember that as a bossbabe, you’re not just hiring and managing, you’re empowering and mentoring everyone you choose to hire.

‘To 10X your company, 10X the capability of your people’ Robin Sharma

Now your systems are working for you its key to checking them once in a while to improve them and help your business growth.

Investing in systems and training your team to perform with them can give you the possibility to save time, money and free yourself from many responsibilities allowing you to take that remote island holiday without hesitation.

8 COMMENTS

  1. I have some automation and systems going, but your post made me realize I need to step this up! I waste a lot of time doing repetitive tasks that I could absolutely automate!
    Thanks for the tips girl!

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